About Us:

Rentvine is a dynamic and innovative company dedicated to delivering groundbreaking technology to the property management industry. We are seizing an enormous opportunity to grow and compete with multi-billion dollar, publicly traded companies in this space. Our company prides itself on its best-in-class product, technical expertise, and unwavering commitment to excellence. 

Are you an organized, proactive professional seeking a role that combines operational impact and career growth? Join Rentvine as an Office Manager/HR Assistant and be part of a fast-growing, private equity-backed tech company. This position offers the exciting opportunity to evolve into an HR Generalist role as we scale, contributing to the heart of a vibrant and forward-thinking team.

JOB TITLE: Office Manager/HR Assistant

REPORTS TO: Finance

DEPARTMENT: HR

FLSA STATUS: Non-Exempt

SUPERVISORY ROLE: No

JOB SUMMARY

The Office Manager will oversee all daily office functions and assist with supporting the HR, recruiting, and onboarding process, ensuring that we attract and retain top talent. This role combines administrative management with a focus on human resources, making it essential for the smooth operation of our office and employee engagement initiatives.

DUTIES & ESSENTIAL JOB FUNCTIONS

• Manage the reception area to ensure effective communications both internally and externally to maintain professional image.
• Manage daily office operations, including scheduling, supplies management, and facility maintenance.
• Maintain office organization, ensuring a professional environment. Serve as the primary point of contact for office-related inquiries and issues.
• Support budget management and financial reporting for office expenses.
• Assist leadership with the negotiation and the purchase of office supplies as needed.
• Supervise the maintenance of the facility and office equipment, including copier, coffee machines etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, ordering computers, etc.)
• Primary point person for facility maintenance, mailing, shipping, supplies, and general office equipment.
• Help manage relationships with vendors, service providers and landlords, ensuring that all issues are resolved in a timely manner.
• Post job openings on various platforms and manage candidate sourcing.
• Screen resumes and conduct initial interviews to assess candidates’ qualifications.
• Coordinate interview schedules and communicate with candidates throughout the recruitment process.
• Assist in onboarding new employees, ensuring a smooth transition into the company.
• Maintain and update employee records and HR databases.
• Assist in developing and implementing HR policies and procedures.
• Support employee engagement initiatives and assist in planning and organizing company events.
• Coordinate schedules, appointments, and travel coordination for major events.
• Maintain a safe and secure working environment.
• Participation as needed in special department projects.

COMPETENCIES

• Client Service: Demonstrates strong commitment to meeting the needs of both internal and external customers striving to ensure their full satisfaction.
• Organization: Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities with an appropriate sense of what is most important and plans with an appropriate and realistic sense of the time demand involved.
• Communication: Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside, and outside of the company; encourages open expression of ideas and opinions.
• Decision Making: Makes decisions authoritatively and wisely, after adequately contemplating various available courses of action. Refrains from "jumping to conclusions" based on no, or minimal, evidence; takes time to collect facts before decision-making.

QUALIFICATIONS

• Bachelor’s degree in business administration, Human Resources, or a related field (preferred).
• 2+ years of experience in office management and/or HR.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in MS Office Suite and HR software (e.g., ATS systems).
• Ability to handle sensitive information with confidentiality.
• Advanced Microsoft computer skills and knowledge of office software packages, including Quick books.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

Work is primarily sedentary in nature due to the office responsibilities. The employee is regularly required to stand, walk, sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. On occasion, the employee must be able to lift 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kaitlin Yezek

Marketing Manager